Check out the latest updates below.
This update features several heavily requested features from members from designing, tracking and managing professional development forms to introducing more functionality within Learning Pathways via it's content grouping feature, allowing for individual groups within a Learning Pathway to be reported on and to be reset for reoccurring mandatory learning.
Historically the 'group' feature within Learning Pathways was exclusively used for displaying to a learner that this collection of resources are tighter related in some way than others in another group within a Learning Pathway. Over the last few years members have been trialing different ways in grouping learning content within a Learning Pathway and a few times it has been suggested it would be beneficial if a manager or administrator could report on the completion of a specific group. As part of this improvement we have introduced a new 'advanced' option within Learning Pathway Renewals which allows individual groups within a Learning Pathway to be reset & reattempted individually while automatically updating the overall Learning Pathway's progress & status.
Over recent years we have introduced several purpose targeted tools, from LDS to PDL, each plugin serves a specific purpose. Working towards an Appraisal tool we identified many other requests for one-to-one trackers or probation reviews all essentially have the same requirements. Each professional form requires a set template, an assignment and completion. This encouraged us to create FormTrack, a professional form design tool allowing you to create types (Appraisal, One-to-one, Probation review, Secondment Request, etc) with forms within each, which can be filled out by either managers or learners. This powerful tool can be used to design and monitor any type of professional form you require.
Introducing the AI Subsystem, the platform is now able to be configured to use Azure AI or OpenAI's ChatGPT API. Initially if configured and enabled using your own organisations API key you will be able to generate text or an image based on a text prompt or summarise the text content within a course page. Allowing each organisation to individually control whether AI is enabled within the system and to individually control their rate limiting for the overall site or for individual users to prevent overspending. As the system continues to develop we look forward to introducing more AI functionality for those who want to benefit from it further.
For organisations who exclusively use SSO they are now able to disable the 'manual login' box. - Please be aware if your SSO provider has issues you will be unable to access the platform if this is disabled. Multiple accessibility improvements throughout the system such as allowing for the password on the login page being readable in plain text (requires enabling) and form validation triggering on change of input. We're also excited to see various improvements in the design of the system from modernising many icons from Font Awesome and improved drag and drop visuals when editing a course.
One tangible improvement is from within Report Builder you can now create a report for users role allocations. Allowing you to see every role every user has in any given context, other benefits include improvements in session handling by allowing user sessions to be logged out during the password reset process.
Today's update features several heavily requested features from the community such as Learning Pathway certificates, Due dates within the Personal Development Log, a way to expand profile field data into multiple fields and much more. Some of the bigger improvements have been highlighted below.
If you use SCORM Attempts, please note that this will now be replaced with SCORM Sco Tracks (which offers the ability to report on multi-sco SCORMS). You do not need to action anything but we recommend that you make a note of your columns/schedules as a backup.
Learning Pathways has had several upgrades to efficiency and performance but the one you will notice is the new Learning Pathways Certificates. Any Learning Pathway can now issue certificates for each attempt of a Learning Pathway, allowing you to offer certificates for renewals.
Members that are using Office 365 single sign on, and hold additional user information in their Active Directory ‘external attributes’, can now sync this user information within the LMS. If compatible, you may no longer have the need to do additional bulk user uploads of custom profile fields. Speak with your IT team to find out what information it contains and we can help you get it added to the LMS.
As well as a refreshed design, this now offers the ability for users to be able to view their past learning records via Learning Data Store (something that was previously only accessible for managers and admins).
The topics format has been streamlined to take up less space and utilise dropdown menus for the advanced details to activity completion.
Due to an update on the Helpdesk support portal, some members have had issues using the Single Sign-on or resetting their passwords. We will be removing the Single Sign-on within the LMS however the link to access our support portal directly will still be there.
Team Insights is a new feature for your learning management system (LMS) which provides you with real-time statistics and data metrics. It shares insights from all of your users, learning activities and more.
It allows you to instantly see what percentage of learners are up to date with their compliance, which compliance areas the organisation is leading in and what opportunities to potentially intervene where necessary.
Team Insights informs administrators and empowers managers. It is designed to create a proactive rather than reactive learning space.
On Launch Training Overview, Team Overview & Reports will appear for Site Administrators. They can be added for managers by adding the correct permissions to any custom roles. Chart Tabs will be configured with help from your Membership Manager.
For May we have a collection of various improvements designed to improve site administrators, managers and learners experiences. These changes do not affect the UI.
Today we have released an update with a vast array if minor changes. For almost all users these changes will not be visible, however for Site Administrators a lot of these subtle improvements will help personalise your platform further whilst also resolving several outstanding issues.
The Personal Development Log can now have custom fields added (similar to your additional user fields) so you can customise PDL to suit your organisations needs perfectly, whether that be Cost, Location or Reflection you can add an array of additional fields which a user can populate or you can report on.
The platform itself can now have easily added a favicon straight from within the platform making it one step easier to align your organisations branding with the platform.
A collection of issues have been repaired upstream with the Tiles format which will resolve several outstanding issues allowing you to fully benefit from the Tiles format again.
To begin 2023 we are releasing a new plugin called Personal Development Log and numerous new features, improvements and bug fixes to the existing plugins My Team, Learning Pathways & RoadMap.
Over the past few months we have been working at mitigating any possible schedule task delays, improvements on page load speeds and lots of improvements to our existing plugins which are listed below.
What is the Personal Development Log?
The Personal Development Log plugin allows users, managers and site administrators to log, review and suggest training resources. Within the Personal Development Log, a user is able to log any additional training that might have been required, suggested or planned. Managers and site administrators are able to monitor, change and validate any development records that a learner records.
What does a Personal Development Log contain?
Each organisation will use the PDL differently. Some may use it for their CPD, some for logging any external development activities. A PDL record has a Name, Description, time spent and status. You can decide what information you would like in a description to change how you use the tool. In addition to the description you are able to add supporting evidence; managers and administrators can also validate a record which will allow it to count towards the time logged for the learner.
How do I get started?
You are able to speak with your membership manager or the support team about getting started, or you can take a look through the new documentation to begin using it. To get started, you just need to add the manager permissions to your manager roles and add a way for the learners to navigate to their page (both of these are explained in the documentation here: https://support.charitylearnin...)
This page serves to log almost all the changes within the platform. Over 90% of the changes will have no impact to your learners and will not affect the way that courses or modules track. Some members ask for a full list of changes, here we have compiled as many as we could identify from Moodle's change log and our own changes. The key changes have been identified and added to the highlights section above.
Introducing the Learning Data Store.
The Learning Data Store (LDS) is a home for all of your external learning records. Embracing the paperless world of hybrid working, it is more important than ever to be able to hold all of your learning records in one place.
Learning Pathways Bulk User Actions
With many organisations using Learning Pathways the number of learner allocations is growing rapidly. To enable you and your managers to effectively manage these allocations we have introduced Bulk User Actions within Learning Pathways Users Tab.
From here you can select multiple allocations and update their Start date, End date or Due date. You can bulk update their completion status, remove their allocation or Send them a message, either using the default reminder message or write your own making use of the available placeholders such as {$a->duedate} or {$a->datedifference} to politely nudge your learners to keep them on the right track. This comes in addition to the recent automated notifications encouraging learners automatically to complete their learning.
